Adopted April 28, 2018

 

ARTICLE I:  Organization Name and Purpose

                Section 1

The Organization shall be known as the Colorado State Ladies Auxiliary.

                Section 2

The Organization’s role is to support the State of Colorado Knights of Columbus. The Colorado State Ladies Auxiliary also supports all local Ladies Auxiliaries for the spiritual, charitable, and social betterment of all. The Colorado State Ladies Auxiliary promotes charities of its choice, as defined in Article VI.

                Section 3

No activity shall be held in opposition to the Colorado State Knights of Columbus.

 

ARTICLE II:  Membership

                Section 1

Members of the Colorado State Ladies Auxiliary consist of members of the local Ladies Auxiliaries in the state of Colorado who support the purpose of the State Ladies Auxiliary and comply with these bylaws.

                Section 2

To be eligible for membership to a local Ladies Auxiliary, an individual shall have a direct relationship with a member of the Knights of Columbus or a lady of the Catholic faith.

                Section 3

A local Auxiliary may have Associate members (unrelated to a Knight) as long as these Ladies abide by the bylaws of the Colorado State Ladies Auxiliary, and are not in opposition to the practices and teachings of the Catholic Church.

                Section 4

Annual State Auxiliary dues shall be $5.00 per year per member, including Associate members. Any new Auxiliaries will be exempt from dues until the second April following receipt of their charter.

                Section 5

An Auxiliary in good standing is one that has submitted its dues to the Colorado State Ladies Auxiliary by April 1 of each year, has submitted its State convention delegates by April 1, its roster of current officers by August 1 and complies with the State bylaws.  

 

ARTICLE III:  Election of Officers

                Section 1

The State Officers shall be elected each year at the Colorado State Ladies Auxiliary Annual Business Meeting. The State Officers shall be President, Vice President, Secretary/Historian and Treasurer.

                Section 2

All State Officers must be of the Catholic faith and support our Catholic practices and teachings.

                Section 3

Candidates for State Offices must be members of an Auxiliary in good standing. An Auxiliary in good standing is one that has submitted its dues to the State by April 1 of each year, has submitted its State convention delegates by April 1, its roster of current officers by April 1 and complies with the State bylaws.

                Section 4

A candidate's resume for a State Auxiliary office must be received by the Nominating Committee by March 1st each year. Nominations for State Offices may also be made from the floor. No more than one (1) officer will be elected from any one local Auxiliary. The Nominating Committee consists of the Immediate Past President and any members she selects.

                Section 5

Associate members are not eligible to become State Officers.

                Section 6

The newly elected State Officers shall assume their duties on July 1 of each year and will be known as the Executive Committee. They will have general supervision of the affairs of the organization between annual meetings. If the Immediate Past President cannot serve, another Past President will be chosen to fill the vacancy.

 

ARTICLE IV: Roles of Officers

                Section 1

The State President shall preside at meetings; appoint the Audit Committee and any other committee chairpersons. The President will have the authority to make financial decisions up to $250.00. Expenditures in excess of $250.00 (for a total event) require discussion and the approval of the delegation. The Audit committee will consist of two (2) or more.

                Section 2

The Vice President shall assist the State president and preside in her absence.

                Section 3

The State Secretary/Historian will keep the minutes of each meeting, conduct all correspondence at the direction of the State President and maintain a complete history of the organization by keeping a history book with articles and pictures.

                Section 4

The State Treasurer shall collect dues; maintain and distribute financial records to the Executive Committee and all Auxiliaries in good standing and pay bills on behalf of the organization. Within 30 days of the close of each fiscal year, the Treasurer will submit the books to an audit committee for review. The Audit Committee will consist of three (3) people including at least one (1) Past State President and one (1) local Auxiliary President. The Audit Committee must follow these bylaws and budget criteria and must also ensure the books are reconciled with the bank statement. The report will be available at the annual meeting and upon request by any member. The fiscal year runs from July 1 through June 30.

                Section 5

Should the office of State President become vacant, the State Vice President shall assume the office. If other offices become vacant prior to the annual election, these offices shall be appointed by a five (5) member Executive Committee consisting of the present State Officers and two (2) Past Stare Presidents.

                Section 6

State Officers shall serve without pay. State Officers may be reimbursed for mileage to and from no more than four (4) state meetings, when the distance exceeds 50 miles one way from their home. State Officers may also receive reimbursement for mileage for any installation they officiate when the distance exceeds 50 miles one way from their home. Reimbursement of mileage shall be at the rate of the Internal Revenue Service ruling for Charitable Organizations. Travel expenses may not be collected if a State Officer’s spouse receives reimbursement from the Colorado State Knight of Columbus Council for the same destination, when traveling together. The officers’ travel expenses shall be reimbursed from the State Ladies treasury.    

                Section 7

The Ladies Auxiliary will reimburse the expenses for two (2) luncheons and registration for Colorado State Knights of Columbus Convention, not to exceed $100.00 for each elected State Officer. These expenses shall not be collected if a State Officers spouse receives reimbursement from the Colorado State Knights of Columbus, their local Council, or they receive reimbursement from a local Auxiliary. These Convention expenses shall be reimbursed from the general fund.

 

ARTICLE V: Audit

                Section 1

State President shall appoint the Audit Committee and any other committee chairpersons.

                Section 2

The Audit Committee will consist of at least one (1) Past State President and one (1) local Auxiliary President.

    Section 3

The Audit Committee must follow these bylaws and budget criteria and must also ensure the books are accurate.

 

Article VI:  Guidelines for Annual Meeting

                Section 1

The annual State Auxiliary Business Meeting shall be held in conjunction with the Knights of Columbus State Convention Agenda.

                Section 2

State dues must be current in order for Auxiliaries to seat delegates at the State Business Meeting. Each local Auxiliary may designate to three (3) members to be voting delegates. The list of delegates must be received by the State Treasurer by April 1. A State Officer may not vote unless she is a designated delegate from her own Auxiliary. Associate members are eligible to be voting delegates.

                Section 3

A two-thirds majority of the delegates shall constitute a quorum.

                Section 4

A detailed budget for the coming year will be presented by the State Officers for approval by the delegation. The delegates shall be able to question any item in the proposed budget. A year-to-date financial statement will be presented for information purposes.

                Section 5

The agenda may include, but is not limited to:

Call to order

Opening Prayer

Pledge of allegiance

Introduction of dignitaries and guests

Memorial for Deceased Auxiliary members

Minutes of the previous meeting

Treasurer’s report

Presentation of outstanding bills

Correspondence

President’s report

Old/unfinished business

New business

Announcements

Good of the order

Closing prayer

Adjournment

                Section 6

Special meetings may be called by the State President for any reasonable purpose. Local auxiliaries will be notified of any special meetings by letter and electronic mail.

                Section 7

Every motion shall be recorded on paper. The delegate proposing the motion shall record it on the motion form. The delegate who seconds it will record her name. The voting result also will be added to the form. The Secretary will provide and keep the motion forms.

 

ARTICLE VII: State Charities

                Section 1

The State Auxiliary will make monetary donations to three (3) charities selected by the delegation at the State Business Meeting. One (1) charity will be selected by vote and two (2) by random drawing.

                Section 2

Charities will be selected from those nominated by the local Auxiliaries in good standing. To be included, written nomination must be received by the Charities Committee no later than March 15. No more than one (1) charity nomination will be accepted from any local auxiliary. Charity nominations will not be allowed from the floor of the convention.

                Section 3

Annual fundraiser(s) may be sponsored by the Colorado State Ladies Auxiliary with the proceeds being designated for the State Charity fund or other charities.

 

ARTICLE VIII: Use of State Logo

                Section 1

The Colorado State Ladies Auxiliary logo may be used by any local Auxiliary in good standing.

 

ARTICLE IX: Parliamentary Authority

                Section 1             

The rules in Robert’s Rules of Order shall govern the Auxiliary in all cases where the rules are not inconsistent with these bylaws and any special rules of order in the State Auxiliary may adopt. No individual Auxiliary bylaws may supersede the Colorado State Ladies Auxiliary’s bylaws.

 

ARTICLE X:  Amendments to Bylaws

                Section 1

A call for amendments will go out in January from the Secretary/Historian.

                Section 2

Any Auxiliary may submit an amendment for consideration.

                Section 3

Bylaws are reviewed when necessary by the delegation. Suggested changes to these bylaws are due to the Secretary/Historian by January 15. Amendments will be sent to the Auxiliaries by February 28.                  

                Section 4

These bylaws may be amended by approval of two-thirds (2/3) of the delegates present at the annual business meeting.

 

Read and adopted on Saturday, April 28, 2018 at the Annual Meeting of the Colorado State Ladies Auxiliary.